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Why You Need A Backup & Disaster Recovery Plan

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With A Backup & Disaster Recovery Plan You’ll Have The Business Continuity You Need
Depending on the location and nature of your business, your operations may be vulnerable to any number of natural disasters such as wind and snow storms that down trees and power lines. Or, a simple accidental deletion of data by one of your employees can put your business in a precarious position. Plus, don’t forget about the continually increasing cyber attacks that hold business data for a ransom. For all these reasons and more, you need a Backup and Disaster Recovery Plan (BDR).
According to the Federal Emergency Management Agency (FEMA), almost 40 percent of small businesses never reopen their doors after a disaster. Despite this, recent data from a CNBC/SurveyMonkey Small Business Survey reveals that business owners don’t spend much time thinking about the environment (or manmade disasters) as a critical factor of their success. This is just asking for failure.
What Is A Backup & Disaster Recovery Plan?
Some technical engineers call this a Business Continuity Plan (or BCP), but no matter what you call it, it will keep your data safe and accessible if you experience a disaster.
It provides you with a robust set of tools to give your business the best chance to reopen and recover quickly, and with as little damage as possible to your operations and reputation.
Your IT Service Provider will map out a BDR Plan and devise strategies to ensure your business continuity. You Plan will:

  • Protect your IT System from significant disruptions.
  • Get your business back up and running in the event of a disaster.
  • Test your backups and recovery regularly as part of routine site maintenance.
  • Perform backups hourly to a remote location without human intervention–with logging and alerting that notifies about not just failures but on the absence of success–a fundamental distinction.
  • Recover files and complete systems for time periods going back days, weeks and months.

Taking your backup one step further, your IT service company will show you how to leverage the full power of the Cloud so your staff can continue working from anywhere they can access the Internet.
Other options to consider include:

  • A Voice Over Internet Protocol (VOIP) telephone system to communicate when phone lines are down.
  • Approved laptops and wireless devices to create, process, manage and communicate information electronically.

The Top 10 Benefits of Having an IT Business Continuity Plan
Now that you’ve got an idea about how important it is for you to have a Backup & Disaster Recovery/Business Continuity Plan, you’re probably wondering how it will specifically benefit you. Here’s how:

  1. Your information technology will be protected, and your staff will be ready and productive in the event of a disaster. Employees will be informed and rehearsed, and they’ll know what actions to take. This could save your business a lot of downtime and money.
  2. It will protect the image, brand, and reputation of your company. If you’re able to continue functioning despite a disaster, your customers will see you as dependable, and your reputation will be enhanced as a result.
  3. Your customers will feel confident doing business with you; you’ll be able to keep your commitments and ensure the continuing quality of the services and/or products you deliver.
  4. It shows your investors that you take your business seriously, that you’re prepared and ready to maintain productivity.
  5. Your insurance company could view your organization more favorably knowing that you’ve done everything you can do to protect it from a disaster.
  6. Your staff will gain an awareness of business operations that they didn’t have before. Business continuity planning can often provide staff with useful insights into improving the way they handle tasks, even in areas that hadn’t been previously considered.
  7. If a disaster does occur, the cost of disruptions will be significantly reduced with a business continuity solution in place.
  8. They’ll be no disruptions to your supply chain. Your competitive position will be maintained or even improved because you’ll be able to meet your contractual requirements, where others who aren’t protected won’t.
  9. Business operations will be improved when you identify areas of inefficiency or risk during the analysis part of your business continuity planning.
  10. The best benefit of a Backup & Disaster Recovery/Business Continuity Plan is your ability to deliver services and/or products regardless of business disruptions.

What Can You Do Now?

  • Identify Your Potential Risks. Being in Buffalo, NY, winter will be your riskiest time. However, we do get severe summer storms that can also knock down power lines and prevent your employees from coming to work. And, of course, manmade disasters are always a risk. Mistakes by employees, vandalism and data theft are threats to consider as well.
  • Assess Your Operations and Level of Preparedness. Look for flaws in your operations. Do you have a work-at-home plan for employees if they can’t get into the office? How will you communicate and collaborate with them? This is when a VoIP phone system and cloud computing can really help. Ask your IT provider about these and other technology solutions that will keep you working and connected.
  • Don’t Go IT Alone. You need an expert who’s trained in business continuity preparation and execution. This will give you the peace of mind knowing that no matter the disaster, they will be there for you.

Our Team Is Here To Help
The IT professionals at Buffalo Computer Help in Buffalo can tailor a Backup & Disaster Recovery/Business Continuity Plan to your organization’s specific needs. Contact us for a complimentary consultation.
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